You depend on email as a necessary form of communication. But is your email really secure? Here’s how to protect your business email privacy:
1. Encrypt email and server connections
If you send email without ensuring it’s encrypted, it can be intercepted and read by hackers. It’s important to employ email encryption software and to also make sure the connection between servers is encrypted as well, using Transport Layer Security.
2. Verify Emails
It’s critical to know that the person who sent the email is indeed the person to whom the email is attributed, and it’s vital to know the data in the email hasn’t been altered along the way. Configure software to digitally sign an encrypted document.
3. Educate Staff
The best security technology in the world can’t mitigate one of the primary sources of risk for your business: human curiosity. It’s not just a matter of securing outgoing email; your company’s data can be at risk with incoming mail as well. Not only is there a rise in malicious spam, there’s an evolution in email delivery methods.
4. Software Updates
Businesses usually set up email and leave it. Stay on top of the email server software, understanding vulnerabilities and religiously installing updates and patches is critical.
5. Scanning Email Content
Employ software to filter for content such as inappropriate language and images, both incoming to provide a professional work environment and outgoing to protect your company’s reputation.
6. Check out your Partner
Businesses generally use a third party for email security. Get references from people you know and trust.
For most businesses, simply taking the time to question and to evaluate email security is a big leap in the right direction. A lot of these systems get rolled out without thinking about security, and people just keep using them. A lot of people don’t seem to understand that email is almost by nature not secure.