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Benefits of Office 365

If you are wondering if you need Office 365, we have created a list of the benefits that Office 365 delivers to businesses, large and small.

Work Anywhere

One of the main benefits of Office 365 is the capability to work from anywhere as long as you have internet connectivity. Because it’s entirely cloud-based, email, files and Office programs can be accessed from any location and any device. You can create, edit, and share from your PC, Mac or your iOS, Android, or Windows device with anyone in real time. This is particularly beneficial for companies with multiple locations, remote employees or employees who travel often.


Office 365 gives you flexibility to scale your business quickly as it can grow with you. Businesses have the ability to mix and match apps to create your own custom solution for each user or department.


Everyone who needs to contribute to or edit a document can work on the same version (and get real-time changes) rather than having multiple copies. Versioning is also included in case you need to go to back to an older version. With multi-party HD video, shared calendars and team chat, team members will always be in sync.

Reduce Costs

Office 365 is a subscription-based service, which means you pay an annual or monthly fee per user. It eliminates the large up-front costs for new software, you’re essentially leasing vs. buying. This also moves IT costs from capital to operating expenses.

Advanced Security

A common misconception about the cloud is that it’s not secure. However, in reality, it isn’t necessarily any more or less safe than an on premise system. It’s all in how you use it and what security measures you put in place.

Office 365 has a lot of built in security features to keep your company’s data safe. Some of most notable include: Message Encryption, Advanced Threat Analytics, Mobile Device Management and Data Loss Prevention.

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Your browser is a gateway to the internet but also a potential target for cyber crime.

What browser should I use?

Apple’s Safari
Google’s Chrome
Microsoft’s Edge
Mozilla Firefox

All devices come preinstalled with a browser and most users tend to stick with that but there has always been alternatives such as Mozilla Firefox, Opera, Tor and the Brave browser. All these browsers offer similar security features and can be found vulnerable to software bugs which could be potentially hacked.

Install updates

Usually browser updates happen automatically, this is vital for security so always check to make sure you are up to date. It is a fact that many home and business users are currently using out of date browsers such as Internet Explorer long after Microsoft announced it would no longer be updating Internet Explorer.

Browser Extensions

There are many browser extensions providing many helpful features but there is always the concern of keeping them up to date since extensions can also be found vulnerable to software bugs which could be potentially hacked. Extensions are somewhat hidden addons and can access browser permissions and spy on your internet surfing.

Brave browser

What? Another browser? Yes, Brave browser is based on the Chromium open-source code used from Google’s Chrome and Microsoft’s Edge browsers. Brave browser promises even greater security than all the other browsers and users can access the Tor network by opening a private window.

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Every team needs an efficient way to communicate, so what’s it going to be? Microsoft Teams or Slack?


Teams and Slack have tons of bot and app integrations to improve the user experience. For app count, Slack knocks it out of the park with over 1,500 third-party apps for users to choose from. Microsoft Teams has only been around for about 2 years compared to Slack which started in 2009.

On both platforms, users can find helper bots such as Slackbot for Slack and Who bot for Teams that can help answer their questions. For Teams, the Who bot is powered by Microsoft Graph and can help users find company information based on names or topics.


Slack and Microsoft Teams both include online audio and video sharing. But Teams was built with Microsoft’s years of experience catering to businesses large and small in collaboration with communication applications, so it’s only natural that Teams goes above and beyond with its meeting capabilities. Slack provides one-on-one calling in its free version which upgrades to 15 participants with screen sharing capability when using a paid plan. With Teams, on the other hand, even with the free version you can host meetings with up to 250 people. When you upgrade to the paid plan you can use Teams live events to host large meetings, webinars, and company-wide events with up to 10,000 attendees inside or outside your business.


One of the areas that Microsoft Teams truly shines through is in its administration controls and data security. Microsoft Teams and Slack offer data encryption and compliance certification such as ISO/IEC 27001 as well as two-factor authentication. However, Microsoft shows us how they prioritize data security with their four tiers of compliance frameworks. Microsoft Teams also provides admin controls that are more extensive than any other platform.


As a Microsoft product, the integration between the Microsoft Teams platform and Office 365 is seamless. You don’t have to leave the app to work on Word documents, PowerPoint slides, or OneNotes, and you don’t need to upload and download your video and document files to access them. When it comes to Microsoft Teams, the emphasis lies on the needs of enterprise collaboration. This means increased security and compliance measures and seamless integration with workspace applications.

On the other hand, people love using Slack. Slack is a new and fun way to collaborate in the workplace via its many integrations and features. Slack’s biggest downside, though, is that it doesn’t inherently integrate with any capabilities outside of file storage and chat. Consequently, companies need to pay extra for other tools if they want to edit or organise collaboration content or have email services.

Lately we’ve seen more companies migrate from Slack to Teams, especially in light of Google’s announcement of its development of an enterprise communications app. As of now, though, Slack and Microsoft Teams are the leading chat collaboration platforms and their likeness is necessary for an efficient, modern workplace.

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Host a video call, send Zoom meeting links to Slack and learn a few other tips for using Zoom web conferencing software.

1. Schedule a meeting

While there is nothing to stop you from setting up meetings on an ad-hoc basis, it’s a better idea for all concerned if they are scheduled for a known time. On the first screen of the Zoom application, click the ‘Schedule‘ button and fill in the details such as a date, time and topic, and choose the calendar through which the meeting will be organised – Outlook, Google Calendar, or something else – and click the ‘Schedule’ button again.

2. See who attended

Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished. The attendee list for all meetings lives in the Zoom Account Management > Reports section. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report.

3. Collect information from attendees

In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call. For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting.

4. Essential keyboard shortcuts

If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time.

I is for invite. Press Cmd+I (macOS) or Alt+I (Windows) to jump to the Invite window, where you can grab the link to the meeting or send invitations to others via email.

M is for mute. Press Cmd+Ctrl+M (macOS) or Alt+M (Windows) when you are the meeting host and want to mute everyone else on the line.

S is for share. Press Cmd+Shift+S (macOS) or Alt+Shift+S (Windows) to share your screen.

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With remote working sharply on the rise, many businesses have allowed employees to work from home. The latest technology makes Working from Home even easier.

Here’s a quick summary of the FREE Apps we recommend:

Serene: A tool that cuts out distractions, helps you stay focused and complete tasks faster.
Slack: Team communication, the way it should be for remote workers.
Zoom: Video and voice calls for groups and one-to-one.
Toggl: Keep track of how long it’s really taking you to complete tasks.
Google Drive: Document creation, cloud storage, file sharing and collaboration.
Calendar: Manage all of your calendars and events in one place, arrange meetings without dozens of emails.
Spark: A smart email client that stops your inbox getting in the way of productivity and turns it into an asset.
Chrome Remote Desktop: Access your computer securely from any device and screen share with teammates for stronger collaboration.
Zapier: Save time on repetitive tasks and switching between apps by automating processes (eg: automatically saving Gmail attachments to Google Drive).
Daywise: Schedule notifications to stop work interrupting your free time.

Need help with working from home?

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How to Work From Home: Tips from people who do it Successfully

Many businesses were already preparing for more remote working in the days before the UK government said everyone should remotely work from home if possible.

Getting started early

Believe it or not, one way to work from home productively is to dive into your to-do list as soon as you wake up. Simply getting a project started first thing in the morning can be the key to making progress on it gradually throughout the day.

Pick a finishing time

You might be under the impression that working from home establishes more work-life balance, but be careful with that assumption. You can get so caught up in your activity, in a relaxing environment, that you lose complete track of time. Set an alarm at the end of the day to indicate your normal work day is coming to an end. You don’t have to stop at exactly that time, but knowing the work day is technically over can help you start the process of saving your work and calling it quits for the evening.

Use technology

Working from home might help you focus on your work in the short term, but it can also make you feel cut off the larger operation happening in the office. Instant messaging and videoconferencing tools can make it easy to check in with coworkers and remind you how your work is contributing to the big picture.

Need help working from home?

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