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How to use Zoom

Host a video call, send Zoom meeting links to Slack and learn a few other tips for using Zoom web conferencing software.

1. Schedule a meeting

While there is nothing to stop you from setting up meetings on an ad-hoc basis, it’s a better idea for all concerned if they are scheduled for a known time. On the first screen of the Zoom application, click the ‘Schedule‘ button and fill in the details such as a date, time and topic, and choose the calendar through which the meeting will be organised – Outlook, Google Calendar, or something else – and click the ‘Schedule’ button again.

2. See who attended

Say you’re using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished. The attendee list for all meetings lives in the Zoom Account Management > Reports section. Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report.

3. Collect information from attendees

In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call. For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting.

4. Essential keyboard shortcuts

If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time.

I is for invite. Press Cmd+I (macOS) or Alt+I (Windows) to jump to the Invite window, where you can grab the link to the meeting or send invitations to others via email.

M is for mute. Press Cmd+Ctrl+M (macOS) or Alt+M (Windows) when you are the meeting host and want to mute everyone else on the line.

S is for share. Press Cmd+Shift+S (macOS) or Alt+Shift+S (Windows) to share your screen.

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With remote working sharply on the rise, many businesses have allowed employees to work from home. The latest technology makes Working from Home even easier.

Here’s a quick summary of the FREE Apps we recommend:

Serene: A tool that cuts out distractions, helps you stay focused and complete tasks faster.
Slack: Team communication, the way it should be for remote workers.
Zoom: Video and voice calls for groups and one-to-one.
Toggl: Keep track of how long it’s really taking you to complete tasks.
Google Drive: Document creation, cloud storage, file sharing and collaboration.
Calendar: Manage all of your calendars and events in one place, arrange meetings without dozens of emails.
Spark: A smart email client that stops your inbox getting in the way of productivity and turns it into an asset.
Chrome Remote Desktop: Access your computer securely from any device and screen share with teammates for stronger collaboration.
Zapier: Save time on repetitive tasks and switching between apps by automating processes (eg: automatically saving Gmail attachments to Google Drive).
Daywise: Schedule notifications to stop work interrupting your free time.

Need help with working from home?

Contact us to find out how Geekheads can help you.

How to Work From Home: Tips from people who do it Successfully

Many businesses were already preparing for more remote working in the days before the UK government said everyone should remotely work from home if possible.

Getting started early

Believe it or not, one way to work from home productively is to dive into your to-do list as soon as you wake up. Simply getting a project started first thing in the morning can be the key to making progress on it gradually throughout the day.

Pick a finishing time

You might be under the impression that working from home establishes more work-life balance, but be careful with that assumption. You can get so caught up in your activity, in a relaxing environment, that you lose complete track of time. Set an alarm at the end of the day to indicate your normal work day is coming to an end. You don’t have to stop at exactly that time, but knowing the work day is technically over can help you start the process of saving your work and calling it quits for the evening.

Use technology

Working from home might help you focus on your work in the short term, but it can also make you feel cut off the larger operation happening in the office. Instant messaging and videoconferencing tools can make it easy to check in with coworkers and remind you how your work is contributing to the big picture.

Need help working from home?

Contact us to find out how Geekheads can help you.